# Document Processing for Wholesale Distribution

Automate supplier pricing, purchase orders, and inventory reconciliation. Scale your distribution operations without the headcount.

## The Wholesale Distribution Challenge

Modern distributors juggle hundreds of suppliers, each with their own document formats. Manual data entry and pricing reconciliation create bottlenecks that impact margins and customer satisfaction.

### Supplier Pricing Sheets

Every supplier sends pricing updates in different formats - Excel, PDF, or even faxed sheets. Reconciling changes takes hours.

### Purchase Order Matching

Matching incoming POs to supplier invoices and packing lists requires manual validation and creates fulfillment delays.

### Inventory Reconciliation

Consolidating inventory data from multiple warehouses and suppliers into your ERP is a daily manual task.

### Margin Protection

Price discrepancies and data entry errors directly impact margins. Manual processes can't catch every mistake.

## How TableFlow Transforms Distribution Operations

### Supplier Pricing Automation

Turn supplier pricing sheets into validated, ERP-ready data in minutes. Our AI identifies price changes, validates against contracts, and flags anomalies automatically.

- Process pricing sheets in any format: Excel, PDF, fax, CSV
- Automatic comparison against existing pricing
- Flag discrepancies and unusual changes
- Direct integration with NetSuite, SAP, and other ERPs

`supplier_pricing_Q4.xlsx`

`validated_pricing.json`

✓ 2,500+ SKUs processed in 3 minutes

### Automated PO Reconciliation

Match purchase orders to supplier invoices and packing lists automatically. Identify discrepancies before they become fulfillment issues or margin leaks.

- Automatic 3-way matching (PO, invoice, packing list)
- Quantity and pricing variance detection
- Business rule validation (min orders, pricing tiers)
- Exception routing and approval workflows

95%

Automated Processing

99.5%

Accuracy Rate

### Multi-Supplier Integration

Connect to suppliers via FTP, email, EDI, or API. TableFlow normalizes all formats into a single data structure for your ERP.

- FTP drop folder monitoring
- Email attachment processing
- EDI file parsing and validation
- Custom API integrations

## The Real Business Impact

## What Same-Day Accurate Supplier Pricing Actually Unlocks

Most distributors frame this as a data entry problem. It isn't — it's a business intelligence problem in disguise. When supplier pricing flows automatically — any format, any supplier, same day — here's what actually changes across the business.

### Sales & Margin

- Reps quote from current cost, not pricing that's 3–5 days stale
- Floor pricing reflects actual supplier costs on every deal — no silent margin erosion
- Supplier price increases captured the day they land, not the week someone gets around to it
- Contract and promotional pricing enforced in real time, not by memory

### Pricing Strategy & Optimization

- Commodity movements (copper, steel, resins, lumber) tracked supplier-by-supplier as they happen — act before competitors do
- Cross-supplier price comparison becomes a live view, not a quarterly exercise
- Unusual spikes flagged automatically before they hit a quote or PO
- Analytics shift from “why did we lose margin last quarter?” to “here's what's moving right now”

### Sourcing & Procurement

- Buyers make decisions on current landed cost, not last week's spreadsheet
- Supplier negotiations backed by months of pricing history, not instinct
- New supplier onboarding doesn't create a backlog — any format works from day one
- PO and packing list discrepancies flagged before payment, not after

### Operations & IT

- 20–80 hours/month of manual reformatting and keying returned to the team
- Error rate from 3–5% to near-zero — fewer corrections, chargebacks, and pricing disputes
- No templates to build or maintain — a new supplier format is not a new IT ticket
- Existing infrastructure (FTP, NetSuite, API) used as-is — no new stack to manage

### The Compounding Effect

Every day pricing is stale, quotes are wrong. Every wrong quote is either a lost deal or a margin hit. Multiply across 40 suppliers and 300+ SKUs and the true cost isn't the data entry — it's every decision made on bad data.

## Common Distribution Use Cases

#### Supplier Pricing Reconciliation

Automatically process and validate pricing sheets from multiple suppliers, identifying changes and discrepancies.

#### 3-Way PO Matching

Match purchase orders, supplier invoices, and packing lists automatically, flagging any variances.

#### Freight & 3PL Documents

Process bills of lading, delivery receipts, and freight invoices from multiple carriers.

#### Inventory Management

Consolidate inventory data from warehouses, suppliers, and partners into unified reporting.

#### Customer Order Processing

Handle customer POs arriving via email, fax, or EDI, with automatic validation against business rules.

#### Vendor Onboarding

Quickly onboard new suppliers without creating custom templates or rules for each format.

## Frequently Asked Questions

### How long does implementation take?

### What if each supplier uses different formats?

### How does validation work?

### Can you integrate with our ERP?

### What about legacy suppliers who still fax?